Programme Background
IPPF Japan Trust Fund for HIV and AIDS was established within IPPF in October 2000 to contribute towards the realisation of Japan’s Okinawa Infectious Disease Initiative, which set out the importance of fighting against infectious diseases as a central developmental issue.
The IPPF Japan Trust Fund for HIV and AIDS enabled the International Planned Parenthood Federation (IPPF) to integrate HIV services into SRHR programmes across Africa and Asia – through capacity building and dedicated projects. Equally, it ensured that, as a donor, the Government of Japan’s response to HIV remained people-centred and contributed to human security.
In order to align with the changes made in global health, global development goals, Japan’s Official Development Assistance (ODA) policy and IPPF’s strategy, the title and activities of the Fund have been changed to the IPPF Japan Trust Fund for HIV and Reproductive Health (hereafter ‘JTF’) and to integrate humanitarian works into JTF’s activities.
In July 2022 and December 2023, Government of Japan approved the activity plan for Japan Trust Fund phase XXIII and Japan Trust Fund Phase XXIV respectively. The details of the Fund for both phases are shown below:
Project Phase
Audit Firm
Qualified audit firms are invited to submit their combined technical and financial proposals for the audit.
Scope of the Audit
Subject Matter: The financial reports of the Japan Trust Fund phase XXIII and phase XXIV for the periods July 2022 to March 2026 prepared by IPPF for submission to the Government of Japan.
The final signed audit reports in English need to be submitted by the auditor to IPPF by 23rd June 2026 so that IPPF will be able to submit its financial and programme reports together with the final signed audit reports to the Government of Japan by 30th June 2026.
Audit: The auditor must conduct an audit in accordance with International Standards on Auditing (ISA 800 / 805 (Revised) issued by the International and Assurance Standards Board on Japan Restricted Fund Projects. Those standards require that the auditor plan and perform the audit to obtain reasonable assurance about whether the financial reports are free from material misstatement.
Mode of Audit
Entire audit will be conducted remotely for the IPPF Secretariat.
Audit Proposal:
The tenderer (audit firm) will submit a detailed audit proposal covering the following:
- Audit firm’s details including details of partners, no. of qualified staff, etc.,
- Location (City and Country) of the audit firm that will lead the engagement and sign the audit report,
- Citations of similar experience of executing project audits and not-for-profit sector audits,
- Approach and methodology for the audit,
- Anticipated risks / challenges and mitigation for successful completion of the audit,
- Audit Team Composition and CVs of key team members (Refer Section “Auditor Qualification”),
- At least two client references (email ids and phone numbers) for whom similar audits have been conducted,
- Scanned copy of the evidence of the firm being registered with the accounting body in the Country of its incorporation,
- A declaration by the proposed audit partner that the firm or any of its partners are not debarred from signing of audit opinions,
- Financial proposal in US Dollars along with estimated budget for out-of-pocket expenses and taxes.
- The financial proposal must include details of the entire team with expected time input of each team member along with their cost.
The length of the proposal including CVs, financial proposal, and other attachments must not exceed 15 pages (A4 sheets).
The audit proposal must be submitted through email to [email protected] by 5:00pm GMT on 1st June 2026. Any proposal received after this date/time would not be considered. The subject of the email should clearly mention “Audit Proposal for IPPF Japan Trust Fund Phases XXIII and XXIV”.
The proposal must be submitted as a pdf document without any password protection in the email. Only one proposal must be submitted by an audit firm. If more than one proposal is received from the same firm, the one received later, but within the stipulated deadline for submission of the proposals, will be considered as the final.
IPPF is entitled to reject proposals. Only the shortlisted audit firm(s) will be invited for discussion and may be asked upon to make a presentation. Upon evaluation of the proposals and finalisation of the audit firm selection, a contract will be prepared and signed to engage the audit firm.
Audit Timelines
IPPF is expected to submit the financial and programme reports along with the audit report to the donor as per its contractual obligations. Therefore, the audit should be started and completed within the following timelines:
Audit kick-off meeting: No later than 5th June 2026
Audit and audit report preparation: No later than 17th June 2026
Draft audit report submission: No later than 20th June 2026
Final Report Submission: No later than 23rd June 2026
