Background
The International Planned Parenthood Federation (IPPF) will convene its General Assembly on 18–20 November 2025, bringing together approximately 420 participants from across the globe. The Assembly will feature formal discussions, panel presentations, and celebratory/ceremonial events.
To capture and commemorate key highlights, IPPF seeks the services of a professional video production agency/team to produce seven (7) short documentary-style videos for presentation during the Assembly.
Scope of Work
The selected video production agency will be responsible for the end-to-end production of the tribute and awardee profile videos, which include the following:
1. Pre-Production
- Scriptwriting: Draft compelling scripts for each video based on the storyline provided by IPPF (see Annex 1), ensuring alignment with the agreed narrative voice and brand guidelines (see Annex 2).
- Storyboarding: Develop visual storyboards for each video to guide editing, pacing, and transitions.
- Asset Curation: Review and curate relevant photos, video clips, and other visual/audio materials from IPPF’s asset bank and other sources provided by IPPF.
2. Production of Tribute Videos
- Produce two (2) tribute videos (3–5 minutes each).
- Integrate curated visuals, narrative, and graphics.
3. Production of Awardee Profile Videos
- Produce five (5) awardee profile videos (2–3 minutes each).
- Content will highlight the story, courage, and achievements of each IPPF Courage Awardee.
- Apply consistent branding, intro/outro animations, and lower-third templates provided by IPPF.
4. Post-Production & Delivery
- Edit and compile all elements (scripts, visuals, graphics, voiceover, music).
- Ensure all outputs strictly follow IPPF brand guidelines.
- Collaborate with IPPF ESEAOR staff on feedback and revisions.
- Deliver final, broadcast-quality horizontal/landscape videos (MP4, 1080p or higher) along with raw and working files.
Duration
The assignment will run from 15 September – 7 November 2025, culminating in the submission of final videos ahead of the General Assembly.
Submissions
Interested video production agencies or independent producers are invited to submit a proposal that includes the following:
- Cover Letter briefly describing relevant experience and suitability for the assignment.
- Technical Proposal outlining the approach, methodology, and workflow for producing the videos.
- Portfolio Samples (links to previous work, preferably documentary or tribute videos).
- Detailed CV(s) of the videographer and/or production team.
- Financial Proposal with a clear breakdown of costs (professional fees, editing, post-production, etc.).
- Timeline/Work Plan confirming ability to deliver within the specified deadlines.
Submission Deadline: Sept. 10, 2025
Submission Email: [email protected] copy: [email protected]; [email protected]
Full terms of reference available below for download.
