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Background
The International Planned Parenthood Federation (IPPF) is a global service provider and advocate of sexual and reproductive health and rights for all. IPPF is made up of 118 Member Associations, 15 partners, and a secretariat that is spread over 10 offices worldwide. IPPF currently works in 142 countries.
The Annual Consultative Meeting with Donors and Partners is conducted primarily in person with technical support to deliver virtual engagement and live recording services for delegates unable to attend in person.
IPPF Annual Consultative Meeting
- Project live dates 15-17 June 2025
- Location: Marlow, UK
- Audience: 75+ including donors, Secretariat staff, Federation member associations. Internal and external invite only audience.
Overview of the engagement: The Asset Designer will design essential collateral to support the delivery of the meeting including, PPTs, signage, agenda, seating plan.
Reason the project is taking place: Annual meeting with IPPF donors to provide updates on results and impact of last year and explore future collaboration
Key stakeholders: Director of Donor Relations and Annual Consultative Meeting Coordinator
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Roles and responsibilities
Contractor’s specific roles and responsibilities at the Annual Consultative Meeting:
- Provide creative direction and inputs to agenda setting
- Oversee the activities of the Site Manager(s) and Site Crew
- Co-ordinate and manage technical staff for the duration of the event
- Live streaming and managing the virtual engagement of remote delegates
- Recording of key sessions
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Timeline
Commencement date: Contractor services to commence 1 March 2025
Anticipated completion date: Contractor services should be completed by 30 June 2025
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Milestones and deliverables
Key milestone / deliverable dates:
- Submit a detailed plan for the delivery of the Annual Consultative Meeting hybrid in-person and online by February 2025
- Set up virtual platforms for the full engagement of online delegates by April 2024
- Delivery of technical deliverables and virtual engagement of IPPF Annual Consultative Meeting in June 2025
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Contractor requirements
Professional qualifications:
- Recognized professional Accreditation / registration
Experience required:
- Extensive experience with international events management, especially hybrid events
- Extensive experience with international charities
Skills:
- Understanding of SRHRJ
- High technical proficiency in online events platforms
- High technical proficiency in audiovisual media production
- Good marketing skills
- Strong written and verbal communication skills
To Apply:
Please send your application to Riva Eskinazi <[email protected]> by 3rd of January 2025.
Banner credit: Unsplash/Eric Prouzet
