Background
The International Planned Parenthood Federation (IPPF) is a global service provider and a leading advocate of Sexual and Reproductive Health and Rights (SRHR) for all, operating through a network of Member Associations and offices across multiple countries and regions.
IPPF intends to implement a centralized Expense Management System (EMS) to streamline and automate employee expense management, vendor invoice processing, corporate card reconciliation and related approval workflows across the organization.
The proposed EMS is expected to support workflow automation, OCR-enabled document processing, multilingual functionality, reporting and analytics, integration with existing enterprise systems including NetSuite and Kofax, and secure access through web and mobile platforms.
IPPF is therefore seeking proposals from experienced consultants / implementation partners for the design, configuration, development, implementation, rollout and support of the EMS solution in accordance with the Terms of Reference (TOR).
Timeline
TOR issued | May 2026
Queries submission deadline | 03 June 2026
Proposal submission deadline | 01 July 2026
Selection and onboarding of selected bidder | Mid July 2026
Submission Instructions
Interested bidders should submit their Technical Bid and Financial Bid in accordance with the prescribed formats specified in the TOR.
Proposals should be submitted by email to: [email protected]
Subject line: “Proposal for Expense Management System (EMS) Implementation for IPPF”
Download the Terms of Reference (TOR) for more information.
Deadline: Wed, 01/07/2026