Deadline
Job Description:
Collaborate with Strategic Partnerships & Development on the development of funding proposals making certain that cost recovery and financial clauses meet IPPF’s financial practices.
- Lead development and revision of budgets for portfolio of projects assigned to this post (core, designated and restricted funding) in line with the project/ programme plans.
- Lead set up and closure projects under the guidance of the Donor reporting global manager.
- Organise and supervise timely and accurate posting, in alignment with the global finance manual, for the portfolio of projects.
- Collaborate with the team in the finance hub to make all payments within the due date.
- Collaborate with the HR and project teams to ensure timely and accurate processing and posting of payroll amounts (including the timesheets).
- Collaborate with the various restricted project contract managers and AoCs (Architect of Cooperation) in relation to contract management of project portfolio.
- Lead reconciliation of project funding and balances and support the process of month-end and year-end closures.
- Ensure all postings in the accounts are in line with the instructions provided by the contract management, the finance manual and in compliance with the various policies, legislations and donor contractual requirements.
- Lead creation of dashboards/ regular reports for the Contract Manager to ensure effective financial oversight and reporting systems is in place.
- Ensure compliance framework including ensuring the up to date project risk register is in place.
- Provide training on financial management, budgets, templates and tools relating to the restricted and unrestricted core project financial management.
- Ensuring adequate information is provided to the Contract manager, regional offices (ROs) and AoCs, on project portfolio programme financial processes, transactions and reports.
- Support Contract manager(s) in forecasting and analysis of salary allocations across project members
- Responsible for development and maintenance of key financial controls in line with the secretariat wide budgeting, management reporting and forecasting, procurement management, travel management, treasury management, compliance with the IPPF and donor rules and regulations.
- In collaboration with the Donor reporting global manager, set up standard financial processes & reporting requirements for MAs (Member Associations) and oversee their roll out.
- Organise and supervise, where required, provisions of technical support and training relating to financial compliance with specific donor regulations to Member Associations/ partners.
- Lead and coordinate project audit work, including development of terms of reference, selection of auditors, onboarding and supporting provision of data and clarifications for the project audit – ensuring successful completion of project audit.
- Use lessons learned feedback to input into updating the global financial manual for donor reporting accounting and other work.
- Provide support to the Contract managers on any procurements including maintenance of preferred supplier list.
- Undertake such other reasonable duties as may be requested from time to time.
