Qualified audit firms, located in Delhi/NCR or Kuala Lumpur, are invited to submit their combined technical and financial proposals for the audit of RESPOND programme.
Scope of the Audit
Subject Matter: The financial report of the RESPOND project for the period 1 July 2021 to 31 July 2024 prepared by IPPF for submission to DFAT. Hereinafter referred to as “Financial Statements”.
Audit: The auditors must conduct an audit in accordance with International Standards on Auditing (ISA 800 / 805 (Revised)) issued by the International and Assurance Standards Board on RESPOND Project’s financial statements. Those standards require that the auditors plan and perform the Audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
The audit shall be conducted to obtain evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including assessing the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the Auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements to design audit procedures that are appropriate in the circumstances, but not to express an opinion on the effectiveness of the entity's internal control. Audits also include evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management and evaluating the overall presentation of the financial statements.
Mode of Audit
Entire audit will be conducted remotely for IPPF Secretariat. IPPF New Delhi office will coordinate the audit.
Audit Proposal:
The tenderer (audit firm) will submit a detailed audit proposal covering the following:
- Audit Firm’s details including details of partners, no. of qualified staff, etc.,
- Location (City and Country) of the audit firm that will lead the engagement and sign the audit report,
- Citations of similar experience of executing project audits and not-for-profit sector audits,
- Approach and methodology for the audit of RESPOND programme,
- Anticipated risks / challenges and mitigation for successful completion of the audit,
- Audit Team Composition and CVs of key team members (Refer Section “Auditor Qualification”),
- At least two client references (email ids and phone numbers) for whom similar audits have been conducted,
- Scanned copy of the evidence of the firm being registered with the accounting body in the Country of its incorporation,
- A declaration by the proposed audit partner that the firm or any of its partners are not debarred from signing of audit opinions,
- Financial proposal in US Dollars along with estimated budget for out-of-pocket expenses and taxes.
- The financial proposal must include details of the entire team with expected time input of each team member along with their cost.
The length of the proposal including CVs, financial proposal, and other attachments must not exceed 30 pages (A4 sheets).
The audit proposal must be submitted through email to [email protected] by 5:00pm GMT on 21st August 2024. Any proposal received after this date/time would not be considered. The subject of the email should clearly mention “Audit Proposal for RESPOND Programme”.
The proposal must be submitted as a pdf document without any password protection in the email. Only one proposal must be submitted by an audit firm. If more than one proposal is received from the same firm, the one received later, but within the stipulated deadline for submission of the proposals, will be considered as final.
Applications are particularly encouraged from candidates openly living with HIV. IPPF is committed to equal opportunities and cultural diversity. Candidates from all sections of the community are welcome to apply.
IPPF is entitled to reject one or all proposals. Only the shortlisted firm(s) will be invited for discussion and may be asked upon to make a presentation. Upon evaluation of the proposals and finalisation of the audit firm, a contract will be signed to engage the audit firm.
Audit Timelines
IPPF is expected to submit the financial statements along with the audit report to the donor as per its contractual obligations. Therefore, the audit should be started and completed within the following timelines:
Audit kick-off meeting: No later than 9th September 2024
Final Report submission: No later than 21st October 2024
Photo credit: Unsplash/Eric Prouzet
