Background
The purpose of this tender (RFP) is to source an audit firm to deliver our internal audit services to the IPPF Secretariat for three years starting from 1 January 2026.
The IPPF Secretariat comprises the central office in London, and seven regional offices (Belgium, Fiji, Kenya, Malaysia, Mexico, India, Tunisia). The Secretariat is responsible for strategy, income generation from our donors (governments, large development agencies and public fundraising) and distributing those funds to our member associations who are based globally and who implement SRHR services.
In addition to these critical donor fund generation and distribution work across the eight IPPF offices, the Secretariat also has a dedicated Finance & IT department, a dedicated HR department (known as People & Organizational Culture) as well as other support functions including Risk, Compliance, Safeguarding and Supply Chain who purchase commodities for, and deliver them to, our Member Associations.
Scope of Work
These are the details of the proposed workplan. The supplier will be expected to complete the following:
2026 IPPF Secretariat Internal Audit Plan
There are two audits to be completed in the year:
One: Audit of People & Organizational Culture (Human Resources)
Human Resources controls across the secretariat including:
- existence and accuracy of policies and procedures
- employment law – are our practices in compliance?
- recruitment processes and controls
- payroll processes and controls
- completeness of employee files and compliance with any regulation e.g., GDPR
- benefits – are we implementing standardized/comparable benefits across our global locations
- discrimination: Discrimination and harassment training, equality training and supervisor/manager training.
- recordkeeping and data protection: Assessing our commitment to privacy and up-to-date employee information including GDPR and who has access to this.
Two: Audit of the ESEAOR Office:
Audit of processes and controls in our East and South East Asia Regional Office in Malaysia, including:
- To evaluate the effectiveness of governance, risk management, and internal control systems in place.
- To assess the compliance of ESEAOR operations with IPPF policies, donor agreements, and statutory requirements.
- To review financial management, budgeting, and grant disbursement processes.
- To evaluate the efficiency of program monitoring, procurement, and HR management processes.
- To identify areas for improvement and provide actionable recommendations
Submission Guidelines
We look forward to receiving your submission. For your submission to be considered complete, please provide the following:
- Written Submission to include:
- Company overview.
- Previous and current experience of the organization in internal audits
- Details of other organizations, like IPPF, that you have completed similar work for.
- Summary details on pool of consultants available including their level of experience, qualifications criteria, and global locations.
- Proposed cost of contracted services
- Any other provisions or requirements
- Professional indemnity Insurance: policy details.
- Public Liability insurance: policy details.
- Travel insurance: policy details
To ensure objective evaluation and a clear and fair process, all communication relating to the RFP must be sent by e-mail only to:
Victoria Sadler, Director, Risk & Assurance: [email protected]
Full terms of reference is available for download below.
